How to use Microsoft Outlook 2010 Shortcut Keys: The full list


01.02.2010

Almost all programs have shortcut keys in order to ease the work of users worldwide. It is much easier to press a combination of 2 keys in order to open a window then to do it by using the mouse pointer.
Microsoft Outlook 2010 is one of them, and as we saw on other applications ( read HERE ), they really make your work much easier.

Here’s the list of Microsoft Outlook 2010 keyboard shortcuts or accelerator hotkeys:

  • CTRL+1: Switch to Mail.

  • CTRL+2: Switch to Calendar.

  • CTRL+3: Switch to Contacts.

  • CTRL+4: Switch to Tasks.

  • CTRL+5: Switch to Notes.

  • CTRL+6: Switch to Folder List in Navigation Pane.

  • CTRL+7: Switch to Shortcuts.

  • CTRL+PERIOD: Switch to next message (with message open).

  • CTRL+COMMA: Switch to previous message (with message open).

  • CTRL+SHIFT+TAB or SHIFT+TAB: Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.

  • CTRL+TAB: Move around message header lines in the Navigation Pane or an open message.

  • Arrow keys: Move around within the Navigation Pane.

  • ALT+B or ALT+LEFT ARROW: Go back to previous view in main Outlook window.

  • CTRL+Y: Go to a different folder.

  • F3 or CTRL+E: Go to the Search box.

  • ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP: In the Reading Pane, go to the previous message.

  • SPACEBAR: In the Reading Pane, page down through text.

  • SHIFT+SPACEBAR: In the Reading Pane, page up through text.

  • ALT+RIGHT ARROW: Go forward to next view in main Outlook window.

  • CTRL+SHIFT+I: Switch to Inbox.

  • CTRL+SHIFT+O: Switch to Outbox.

  • CTRL+K: Check names.

  • ALT+S: Send.

  • CTRL+R: Reply to a message.

  • CTRL+SHIFT+R: Reply all to a message.

  • CTRL+ALT+R: Reply with meeting request.

  • CTRL+F: Forward a message.

  • CTRL+ ALT+J: Mark a message as not junk.

  • CTRL+SHIFT+I: Display blocked external content (in a message).

  • CTRL+ SHIFT+S: Post to a folder.

  • CTRL+SHIFT+N: Apply Normal style.

  • CTRL+M or F9: Check for new messages.

  • UP ARROW: Go to the previous message.

  • DOWN ARROW: Go to the next message.

  • CTRL+N: Create a message (when in Mail).

  • CTRL+SHIFT+M: Create a message (from any Outlook view).

  • CTRL+O: Open a received message.

  • CTRL+SHIFT+D: Delete and Ignore a Conversation.

  • CTRL+SHIFT+B: Open the Address Book.

  • INSERT: Add a Quick Flag to an unopened message.

  • CTRL+SHIFT+G: Display the Flag for Follow Up dialog box.

  • CTRL+Q: Mark as read.

  • CTRL+U: Mark as unread.

  • CTRL+SHIFT+W: Open the Mail Tip in the selected message.

  • ALT+ENTER: Show the properties for the selected item.

  • CTRL+SHIFT+U: Create a multimedia message.

  • CTRL+SHIFT+T: Create a text message.

  • CTRL+ALT+M: Mark for Download.

  • CTRL+ALT+U: Clear Mark for Download.

  • F9: Send and Receive.

  • CTRL+B (when a Send/Receive is in progress): Display Send/Receive progress.

  • CTRL+SHIFT+D: Dial a new call.

  • F3 or CTRL+E: Find a contact or other item (Search).

  • F11: Enter a name in the Search Address Books box.

  • SHIFT+letter: In Table or List view of contacts, go to first contact that starts with a specific letter.

  • F5: Update a list of distribution list members.

  • CTRL+Y: Go to a different folder.

  • CTRL+SHIFT+B: Open the Address Book.

  • CTRL+SHIFT+F: Use Advanced Find.

  • CTRL+SHIFT+PERIOD: In an open contact, open the next contact listed.

  • F11: Find a contact.

  • ESC: Close a contact.

  • CTRL+SHIFT+X: Send a fax to the selected contact.

  • CTRL+N: Create a new appointment (when in Calendar).

  • CTRL+SHIFT+A: Create a new appointment (in any Outlook view).

  • CTRL+SHIFT+Q: Create a new meeting request.

  • CTRL+F: Forward an appointment or meeting.

  • CTRL+R: Reply to a meeting request with a message.

  • CTRL+SHIFT+R: Reply All to a meeting request with a message.

  • ALT+0: Show 10 days in the calendar.

  • ALT+1: Show 1 day in the calendar.

  • ALT+2: Show 2 days in the calendar.

  • ALT+3: Show 3 days in the calendar.

  • ALT+4: Show 4 days in the calendar.

  • ALT+5: Show 5 days in the calendar.

  • ALT+6: Show 6 days in the calendar.

  • ALT+7: Show 7 days in the calendar.

  • ALT+8: Show 8 days in the calendar.

  • ALT+9: Show 9 days in the calendar.

  • CTRL+G: Go to a date.

  • ALT+= or CTRL+ALT+4: Switch to Month view.

  • CTRL+RIGHT ARROW: Go to the next day.

  • ALT+DOWN ARROW: Go to the next week.

  • ALT+PAGE DOWN: Go to the next month.

  • CTRL+LEFT ARROW: Go to the previous day.

  • ALT+UP ARROW: Go to the previous week.

  • ALT+PAGE UP: Go to the previous month.

  • ALT+HOME: Go to the start of the week.

  • ALT+END: Go to the end of the week.

  • ALT+MINUS SIGN or CTRL+ALT+3: Switch to Full Week view.

  • CTRL+A: Select all contacts.

  • CTRL+F: Create a message with selected contact as subject.

  • CTRL+J: Create a Journal entry for the selected contact.

  • CTRL+N: Create a new contact (when in Contacts).

  • CTRL+SHIFT+C: Create a new contact (from any Outlook view).

  • CTRL+O: Open a contact form for the selected contact.

  • CTRL+SHIFT+L: Create a distribution list.

  • CTRL+P: Print.

  • CTRL+ALT+2: Switch to Work Week view.

  • CTRL+COMMA or CTRL+SHIFT+COMMA: Go to previous appointment.

  • CTRL+PERIOD or CTRL+SHIFT+PERIOD: Go to next appointment.

  • CTRL+E: Find a message or other item.

  • ESC: Clear the search results.

  • CTRL+ALT+A: Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.

  • CTRL+SHIFT+F: Use Advanced Find.

  • CTRL+SHIFT+P: Create a new Search Folder.

  • F4: Search for text within an open item.

  • CTRL+H: Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.

  • CTRL+ALT+K: Expand search to include items from the current folder.

  • CTRL+ALT+Z: Expand search to include subfolders.

MS Outlook 2010 Keyboard Shortcut Keys

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